ESE SUPPORT & PROCEDURES ESE FTE PREPARATION …ese.dadeschools.net/pdfs15/FTE_Allocations-Resources.pdf · ESE SUPPORT & PROCEDURES ESE FTE PREPARATION ESE FUNDING & ALLOCATIONS

ESE SUPPORT & PROCEDURESESE FTE PREPARATION

ESE FUNDING & ALLOCATIONS

Office of Exceptional Student Education

and Student Support

Miami-Dade County Public Schools

Ava Goldman, Administrative DirectorShannon Gottardi, Executive Director

January 2015

2015 Support and Assistance

• Monthly PD with school based designees

– Upcoming topics requested include: FAB/BIP, Best Practice Inclusion Strategies; IEP/Measurable Goals; ESE for General Ed Teachers; RTI

• Program reviews, with follow-up technical assistance

– IEP/Matrix, Continuum of Services, FTE

• Principal Monthly ESE Updates-At-A- Glance

• Paraprofessional PD

• Immunization Data

New Procedure for Assistance Request

• Request for assessment to evaluate the need for Paraprofessional by IEP Team

• LEA gathers data/support documents for request

• Review of Initial Assistance Request

• Possible Outcomes– Assistance recommended

– Assistance not recommended

– Assistance cannot be determined

Guidelines for Paraprofessional Assistance

• Assigned to Class/School and not to individual

• Support may be received from multiple sources/personnel

• Support may be needed intermittently, during specified activities, times

• Annual Review of Support and Assistance for students

FEFP FUNDING LEVELS

FEFP 111 112 113 254 255

Grade Group Pre-K - 3 4 – 8 9 – 12 All grade levels All grade levels

Funding Level BASIC BASIC BASIC ESE ESE

Matrix Cost

Factor 251-253 251-253 251-253 254 255

Domain Rating

Totals 6 - 17 6 - 17 6 - 17 18 - 21 22+

MATRIX MONITORING PROCEDURES

• Implement a written procedure to review all IEPs andMatrix of Services to ensure that all services andsupports are being accurately documented

• Closely monitor all SPED record cost factorsVerify the Matrix is finalized in SPED-EMSVerify the FEFP in ISIS PF17 is correct

• Utilize the Control D Compliance ReportProduct #P08150-01 - ESE Students that Changed FEFPProduct T0510P72-01 – Unduplicated Exceptionality Count

See Also

Parent Portal Miami Dade

AUTOMATIC ROLLOVER TO ISIS

• Matrix of Services must be finalized in SPED EMS

• Roll-Over ESE Data in ISIS

– ISIS PF17

• IEP / EP Date

• FEFP (111, 112, 113, 254, 255)

• Consultation /Collaboration – Y

• Primary Exceptionality

– ISIS Q Screen

• Specialized Transportation

ISIS PF17

FTE ESE ERROR REPORT

Control-D Product Number #T-13248701 –FTE Student Membership Error Report

Error code SW-19 ESE Student with no ESE courses on PF4 – fund as basic unless consultative

Error code SW-20 ESE student missing ESE minutes on PF4 – no funding

Error code SW-21 ESE courses, but no ESE services – fund as basic

Error code SW-22 ESE services, but no IEP plan date – fund as basic

Need to check all students – some students will not show on error report

FTE ESE ERROR REPORT SOLUTIONS

Verify if student is receiving consultation/collaboration services in the general education setting

• “Y” must be reflected on ISIS PF17 screen before the schedule is changed

Student is receiving instruction in a pure ESE class

• Revise ESAP program number or hard-code 200

All IEPs must be current and written within one year

Verify ESE services in the IEP

Verify that all ESE minutes are reflected on PF4 screen

ESE FTE team will be at the SPED centers on specific dates - Schedule forthcoming

FTE – ESE COURSE CODES

• ELEMENTARY ESE ESAP program numbers are only used when students

with disabilities have one or more separate/pullout SPED classes.

Regular ESAP program numbers are used for students with disabilities in general education for all courses.

ESE ESAP program numbers do not have to be manually hard-coded line 200 on PF9; the hard-code is integrated programmatically into the program number.

7000 level core courses (7700, 7800, 7900) are intended only for students with the most significant cognitive disabilities and meet the Florida Alternate Assessment criteria

http://tlc.dadeschools.net

http://tlc.dadeschools.net/

FTE – ESE COURSE CODES

• SECONDARY General education course codes assigned to ESE students in

separate ESE classes taught by an ESE teacher MUST be hard-coded line FTE 200

• All hard-coded courses on PF9 taught by an ESE teacher/therapist should roll over to ISIS PF4.

General education course codes assigned to ESE students in general education classes taught by a general ed or dual-certified ESE teacher are NOT hard-coded line 200

7000 level core courses (7700, 7800, 7900) are intended only for students with the most significant cognitive disabilities and meet the Florida Alternate Assessment criteria

THERAPY COURSE CODES

Therapy provided in an ESE setting must be documented in ISIS on PF4 for FTE funding

Course seq/sec need to be created on PF9 and added to student’s schedule on PF1

Course codes are for not grade level specific 776303001 Speech Therapy

776304001 Language Therapy

776305002 Occupational Therapy

776306001 Orientation and Mobility

776307002 Physical Therapy

776308002 Unique Skills Vision

FTE Master Schedule Edit Report

ISIS PF1 AND PF 4

FTE REPORTS – SPED EMS

ESE TEACHER ALLOCATIONS Delivery models for services must be reviewed annually and then

scheduled in ISIS correctly

ESE program teachers are generated on CASAS based on direct contact hours documented on PF4

• PF4 contact hours calculated based on ESE courses assigned to the student on PF1 – verify ESE courses on FTE Master Schedule Edit Report

Consultation ESE teachers are generated on CASAS based on students that have a “Y” documented on PF17

Schools with small ESE membership are reviewed annually

Units allocated through consultation / collaboration (Y) and separate class are not added together

Paraprofessionals are not currently generated on CASAS, but should be aligned to an exceptionality program or IDEA funded

FULLTIME EQUIVALENTSTUDENT - TEACHER RATIOS

IND – Intellectual Disabilities 6710 6.60

HEARING – Deaf/Hard of Hearing 6720 6.42

H/H – Hospital Homebound Instruction 6730 2.45

PHYS HAND – Orthopedically Impaired 6740 7.67

VISION - Visually Impaired 6750 5.00

EBD – Emotional Behavioral Disabilities 6760 9.00

Pre-K Handicapped 6770 5.67

SLD - Specific Learning Disabilities – Elementary 6781 13.00

SLD - Specific Learning Disabilities – K-8 6781 15.00

SLD - Specific Learning Disabilities - Middle 6781 19.00

SLD - Specific Learning Disabilities - Senior 6781 20.00

GIFTED – Gifted Elementary 6790 18.00

GIFTED – Gifted Middle 6790 22.00

GIFTED – Gifted Senior High 6790 25.00

ASD/DS – Autism Spectrum Disorder, Dual Sensory 6821 4.40

Career & Technical Education Students w/ Disabilities 6483 12.00

IDEA GRANT FUNDED ALLOCATIONS

• All Program Specialists

• All Behavior Management Teachers

• All Fulltime ESE Clerical

• Some of the following positions:– School Psychologists– Staffing Specialists– Speech Language Pathologists– Itinerant Teachers– Paraprofessionals for IEP Services– School Counselors

Allocations reviewed annually

PARAPROFESSIONALS

Allocations are reviewed annually

In preparation for May budget conferences, each school needs to review fulltime and hourly PCL to ensure that paras are under the correction program numbers

Program 3371 – IDEA grant for 1:1 paras (per IEP)

Program 6xxx – general fund ESE classroom paras

Program 9xxx – general fund for 504 1:1 paras

If employee program number changes are needed, please send information via email to [emailprotected]

mailto:[emailprotected]