Miami-Dade County Public Schools Office of Human Capital Management - [PPT Powerpoint] (2024)

e-VALUEEvaluating:

Vision Ability Leadership Uniformity Excellence

Training and

Evaluation Guide Miami-Dade County Public Schools

Office of Human Capital Management

American Federation of State County and

Municipal Employees (AFSCME) – Local 1184

Vision StatementMiami-Dade County Public Schools’ strives to provide quality services to the students, employees, visitors and community members who utilize Miami-Dade County Public Schools, school-sites and facilities.

Mission Statement

Our mission is to promote and foster quality improvement in employee performance by developing a strong, competent workforce that demonstrates high morals and a strong work ethic. By focusing on results-based accountability, M-DCPS recognizes the value of our employees and the pride in which they complete all job-related tasks and assignments. Our mission is accomplished by developing and implementing an evaluation tool which provides measurable guidelines that will improve the delivery of services through effective training, technology, and equipment aimed at achieving excellence in the workplace and facilitating a clean safe learning environment for all stakeholders.

Objectives of the e-VALUE Assessment Tool

• Acknowledge the pivotal role of all AFSCME - Local 1184 employees in the operational aspect of District school-sites and facilities.

• Create an environment of high expectations and accountability. • Offer professional career development and training opportunities.• Create a performance measurement tool to be used annually, fairly and

equitably.• Develop a reliable employee recognition system based on performance.• Develop future workforce goals that focus on quality control and safety

procedures.• Focus on a results-based accountability system for employees.• Identify achievable system-wide standards for performance.• Stimulate constructive dialogue between management and AFSCME

employees.

SUMMARY OF e-VALUEEVALUATING: VISION ABILITY LEADERSHIP

UNIFORMITY EXCELLENCE

• EVALUATING• VISION• ABILITY• LEADERSHIP• UNIFORMITY• EXCELLENCE

SUMMARY OF e-VALUE PERFORMANCE CATEGORIES AND

INDICATORS

JOB KNOWLEDGE1. Demonstrates proper knowledge of assignments, materials,

equipment, techniques, and training information.2. Utilizes appropriate safety measures including effective

sanitation procedures as applicable.3. Perform assigned duties according to work

schedule/procedure.4. Adheres to all District and school policies related to

effective job performance.

PROFESSIONALISM1. Presents a uniformed professional image.2. Demonstrates regular daily attendance, arrives promptly

and departs no earlier than scheduled.3. Demonstrates initiative and participates in professional

growth and training.4. Maintains professional behavior and conduct in the

workplace.

INTERPERSONAL SKILLS AND RELATIONSHIPS1. Works cooperatively with colleagues.2. Maintains effective working relationships with

administrators, and staff.3. Manages conflict constructively and sets a positive

example for others to follow.4. Communicates effectively (verbal and written) and

honestly.

PERFORMANCE1. Shows willingness to accept job related responsibilities.2. Meets job standards effectively and efficiently.3. Utilizes established procedures in completing job

assignments.4. Exhibits sound decision-making skills.

e-VALUEOBSERVATION and EVALUATION

PROCEDURES1. ROLE OF THE EVALUATOR2. EVALUATED EMPLOYEES

• Custodians• Facilities, Maintenance and Operations• Food Service• Mechanical Repair and Maintenance• Media Services and Technology Support• Security Specialists• Stores and Distribution• Transportation and Equipment Operations

3. OBSERVATION PROCESS4. EVALUATION PROCESS

ASSESSMENT SCHEDULE FOR CONDUCTING OBSERVATIONS AND ANNUAL EVALUATIONS

POSITION TYPEOFEVALUATION/OBSERVATION

TIMEFRAME

Full-Time Permanent Annual Evaluation January - May

Permanent Part-TimePart-time

Annual Evaluation January - May

Probationary Two Observations

Annual Evaluation

First and Second Month ofEmployment

Third Month of Employment

Transfer Annual Evaluation Upon Notice of Transfer

Temporary Observation

Annual Evaluation

Third Month of Employment

If Temporary EmployeeRemains at Work-Site

e-VALUE Evaluating: Vision Ability Leadership Uniformity Excellence

Employee Performance Evaluation Form

This evaluation form indicates the level of performance demonstrated by the employee during the period of review. The evaluating factors will be rated as follows: (3) Exceeds Expectations (2) Meets Expectations (1) Needs Improvement

Employee Name:________________________________________________________________ Employee Number:______________________________ Employee Title: __________________________________________________________________ Work Location Number:__________________________ Evaluator’s Name: ________________________________________________________________ Work Location Name:____________________________ Evaluator’s Title: __________________________________________________________________ Annual Evaluation Date:__________________________

PERFORMANCE INDICATORS

A. Job Knowledge 3 2 1 Comments1. Demonstrates proper knowledge of assignments, materials, equipment, techniques and training information.

2. Utilizes appropriate safety measures including effective sanitation procedures as applicable.

3. Performs assigned duties according to work schedule/procedure. 4. Adheres to all District and school policies related to effective job performance.

Total

B. Professionalism 3 2 1 Comments1. Presents a uniformed professional image. 2. Demonstrates regular daily attendance, arrives promptly and departs no earlier than scheduled.

3. Demonstrates initiative and participates in professional growth and training.

4. Maintains professional/ethical behavior and conduct in the workplace.

Total

C. Interpersonal Skills and Relationships 3 2 1 Comments1. Works cooperatively with colleagues.

2. Maintains effective working relationships with administrators, and staff. 3. Manages conflict constructively and sets a positive example for others to follow.

4. Communicates effectively (verbal and written) and honestly. Total

e-VALUE Evaluating: Vision Ability Leadership Uniformity Excellence

Employee Performance Evaluation Form

D. Performance 3 2 1 Comments1. Shows willingness to accept job related responsibilities. 2. Meets job standards effectively and efficiently. 3. Utilizes established procedures in completing job assignments. 4. Exhibits sound decision-making skills. Total

e-VALUE TOTAL SCORE:__________________________

EXCEEDS EXPECTATIONS MEETS EXPECTATIONS NEEDS IMPROVEMENT48 – 32 31 - 15 14 - 0

Employee Comments: ____________________________________________________________________________________________________________________________________________ _____________________________________________________________________________________________________________________________ _________________________________________________________________________________________________________________________________________________________________________________________________ __________________________________________________________________________________________________________________________________________ ____________________________________________________________________________________________________________________________________________________________________________________ Evaluator Comments: ____________________________________________________________________________________________________________________________________________ _____________________________________________________________________________________________________________________________ _________________________________________________________________________________________________________________________________________________________________________________________________ _____________________________________________________________________________________________________________________________ _________________________________________________________________________________________________________________________________________________________________________________________________

Employee Signature:___________________________________________________________ Date:_________________________

Evaluator Signature:___________________________________________________________ Date:_________________________ Reviewer Signature:___________________________________________________________ Date:_________________________

e-VALUE Evaluating: Vision Ability Leadership Uniformity Excellence

Employee Performance Proficiency Plan Form The Proficiency Plan Form is to be used to document area(s) that need improvement at the site or facility that is observed during the informal observations by the supervisor. The date for remediation (up to fifteen working days) will be agreed upon by the AFSCME employee and supervisor. The remediation date will be noted on the front of the Proficiency Plan Form, in the right hand corner.

Employee Name:________________________________________________________________ Employee Number:______________________________ Employee Title:__________________________________________________________________ Work Location Number:__________________________ Evaluator’s Name: _______________________________________________________________ Work Location Name:____________________________ Evaluator’s Title: ________________________________________________________________ Observation Date:_______________________________

PERFORMANCE INDICATORS

Place a check in the box next to indicator(s) which are in need of improvement and specify particular area(s) of deficiency.

A. Job Knowledge

1. Demonstrates proper knowledge of assignments, materials, equipment, techniques and training information. 2. Utilizes appropriate safety measures including effective sanitation procedures as applicable. 3. Performs assigned duties according to work schedule/procedure. 4. Adheres to all District and school policies related to effective job performance Specific area(s) of deficiency: _____________________________________________________________________________________________________________________________________________

______________________________________________________________________________________________________________________________

B. Professionalism 1. Presents a uniformed professional image. 2. Demonstrates regular daily attendance, arrives promptly and departs no earlier than scheduled. 3. Demonstrates initiative and participates in professional growth and training. 4. Maintains professional/ethical behavior and conduct in the workplace.

Specific area(s) of deficiency: ___________________________________________________________________________________________________________________________________________

______________________________________________________________________________________________________________________________

C. Interpersonal Skills and Relationships 1. Works cooperatively with colleagues. 2. Maintains effective working relationships with administrators, and staff. 3. Manages conflict constructively and sets a positive example for others to follow. 4. Communicates effectively (verbal and written) and honestly. Specific area(s) of deficiency: ___________________________________________________________________________________________________________________________________________ ___________________________________________________________________________________________________________________________________________

D. Performance 1. Shows willingness to accept job related responsibilities. . Meets job standards effectively and efficiently. 3. Utilizes established procedures in completing job assignments. 4. Exhibits sound decision-making skills.

Specific area(s) of deficiency: ___________________________________________________________________________________________________________________________________________ ___________________________________________________________________________________________________________________________________________

e-VALUE Evaluating: Vision Ability Leadership Uniformity Excellence

Employee Performance Proficiency Plan Form

PLAN OF ACTION 1.__________________________________________________________________________________________________ 2. __________________________________________________________________________________________________ 3. __________________________________________________________________________________________________ 4. __________________________________________________________________________________________________

PLAN OF ACTION COMPLETION-DATE(s): __________________________________________________________________ __________________________________________________________________

Employee Signature:___________________________________________________________ Date:_________________________

Evaluator Signature:___________________________________________________________ Date:_________________________ Reviewer Signature:____________________________________________________________ Date:_________________________

CONTACT INFORMATION

Dr. Sherry Krubitch, Administrative DirectorOffice of Human Capital Management

Office: [emailprotected]

Mr. Pedro Abreu, Manager IIIPlant Operations

Office: [emailprotected]

Mr. Al Sanders, Master CustodianPlant Operations

Office: [emailprotected]

QUESTIONS AND DISCUSSION